Space only

Space only

These regulations apply to both Shoptalk and Emirates Palace and are intended to ensure a safe, efficient, and professional environment during the show’s build-up and breakdown phases. All sponsors and their contractors are required to review and fully comply with the following build regulations. Non-compliance may result no in removal from the venue or denial of build approval. 
Contractors' management and supervisory staff are responsible for ensuring that all employees and subcontractors are made aware of, and strictly adhere to, Emirates Palace’s Fire and Life Safety procedures, in addition to the regulations outlined by Shoptalk. 
The required forms by Emirates Palace must be completed and submitted no later than three weeks before the start of any work. 

Contractor's Safety Guidelines & Regulation.pdf - Please read the document thoroughly to familiarise yourself with the Palace's access protocol. 
Responsibility Letter.docx 
Temporary Entry Permit Form.xlsx - Only those listed will be granted access, so please double-check for completeness. 
Vehicle and driver details.xlsx - Kindly provide the necessary details for access to the Palace, including vehicle and driver information. (3 weeks before show) 
Bring in items list.xlsx A detailed list of all equipment being brought into the venue is required. 

Please kindly note that Risk Assessments, method statements along with booth plans and wind calculations must be submitted no later than the 19th December.  

Top five things to consider with your build. 

• Flooring: Raised platform is required for safety purposes, please ensure you are accounting gor the floor loading limited which is 250kg per sqm. 
• Height: 3.5m high maximum for those who have a footprint of 36sqm and greater. For anything less than 36sqm, permitted height build is 2.5m  
• Rigging: No rigging possible. Please consider any branding opportunities overhead within your build height restriction mentioned above. 
• Open sides: We ask that a minimum of two thirds of each open sides remains open.  
• Entry process: Please ensure you have completed the mandatory steps provided by the venue to ensure smooth access and unloading. 

Access and timetable  

Please refer to the build and breakdown timetable.  
The show floor will be accessible via Gate 2 for entry. We have allowed a two-hour window for registration checks and parking prior to the build commence time.  
Important reminder that all contractors must carry a valid physical ID. Without it, access to the hotel will not be granted. A badge will be issued upon entry. 

 

1 – Gate 2 Access – checking of Contractor docs & ID’s 
2 – Gate 2 Shoptalk reporting desk for Wristband 
3 – Gate 2 Shoptalk reporting desk for Wristband 
4 – Truck holding area 
5 – Contract tent and resting area 
6 – Show floor 

Site access & vehicle movement 

All crew and contractors must display valid access credentials at all times. You must register at least three weeks prior to your arrival. Please see the venue guidance linked above. No vehicle movement is allowed on the show floor except for forklifts operated by Shoptalks official logistics contractor.  

Hi-vis & PPE 

All persons on site during build and breakdown must wear the appropriate PPE this includes high-visibility vest and appropriate safety footwear ie closed toe working boots/steel toe cap boots. 

Space only contractor 

Stand plan submission process

Stand designers have a legal duty to ensure that the stands are designed to be fit for the purpose intended, structurally sound and safe to build, use and demount without any undue risks.
To ensure the safety and suitability of all stands at the show, you will need to complete the below stand plan submission form. In addition either you or your appointed contractor will need to submit the below listed plans and information to our stand plan approval contractor, Abraxys, by 19th December, so that these can be checked and approved.
Please click here to submit your stand plans.

• Risk Assessment - (Risk Assessment Template here).
• Method Statement - (Method Statement Template here).
• Stand Plans; orientation of stand build in correlation with show hall, plan view showing dimensions and positions of walling, features, major exhibits and demonstration areas.
• Stand build calculations - please note that as the show is outside, your stand build automcatically becomes complex and calculations will be required.